Payroll Coordinator (Part-Time)

Why work at Greenwich House? 

At Greenwich House, we believe in empowering communities through transformative programs, we offer more than a job – we offer a mission. When you work with us, you become part of a passionate, collaborative team committed to making a difference in people’s lives. Every initiative, class, and outreach effort we deliver is fueled by a shared commitment to equity and compassion. 

Founded in 1902 as a settlement house aimed at supporting New York City's growing immigrant population, Greenwich House has since evolved into a dynamic nonprofit organization dedicated to fostering wellness, creativity, and connection across the city. Today, Greenwich House offers a diverse range of programs in health, human services, education, and the arts, serving thousands of New Yorkers each year. Learn more at www.greenwichhouse.org. 

The Opportunity 

Greenwich House is seeking a detail-oriented, collaborative, and service-focused Payroll Coordinator to join our team. If you're passionate about payroll accuracy, enjoy problem-solving, and take pride in providing exceptional support to employees, we'd love to meet you.

The Payroll Coordinator assists with accurate and timely payroll processing for Greenwich House employees while ensuring compliance with organizational policies, collective bargaining agreements, and federal, state, and local wage and labor regulations. This role maintains employee payroll records, assists with audits, reconciles payroll and timekeeping data, and provides exceptional service to staff by responding to payroll-related inquiries. The Payroll Coordinator will work closely with the Payroll Manager, Human Resources, Finance, and departmental supervisors to ensure reliable, timely, and efficient payroll processes.

To support a successful transition into the role, on-site presence will be required for the first 4 to 6 weeks to complete in-depth training on Greenwich House's payroll processes, systems, organizational policies, and procedures. Following this initial training period, the Payroll Coordinator will work on a hybrid schedule, balancing on-site collaboration with remote work.

Responsibilities

Payroll Processing & Administration

• Assist with bi-weekly payroll processes in ADP Workforce Now for all employees, including hourly, salaried, and union staff. 
• Act as a designated backup to execute the full end-to-end payroll process, ensuring accuracy, timeliness, and compliance when coverage is required.
• Review and validate timecards, ensuring accuracy of hours worked, overtime calculations, and paid time off entries.
• Adjust employee schedules in the time and attendance system as needed.
• Enter, update, and maintain accurate payroll records including salary changes, deductions, and wage garnishments.
• Prepare and run payroll reports for HR and Finance review.

Compliance & Auditing

• Ensure compliance with federal, state, and local wage and hour regulations, staying informed of updates and changes in legislation.
• Collaborate with internal auditors during payroll and financial audits.
• Maintain strict confidentiality and data integrity following organizational policies and privacy regulations.
• Assist with quarterly and year-end payroll activities including W-2 preparation and tax reconciliations.

Reporting & Analysis

• Generate payroll summaries, earnings and deduction reports, and other analytics as needed.
• Prepare and maintain organized, well-documented reports, ensuring timely filing and secure storage in assigned systems.
• Track and monitor payroll deadlines, proactively escalating issues to the Payroll Manager.
• Identify payroll discrepancies and provide timely resolutions.

Employee Support & Cross-Functional Collaboration

• Respond to payroll and Time & Attendance inquiries from employees and managers in a professional and timely manner.
• Investigate and troubleshoot payroll issues and discrepancies, ensuring timely, compliant, and policy-aligned resolutions.
• Partner with HR to ensure accurate processing of employee leaves, benefits deductions, and status changes.
• Perform tasks and special projects assigned by the Payroll Manager and Finance leadership.
• Perform ad hoc projects and other duties as required.

System Administration

• Maintain proficiency in ADP Workforce Now and serve as a resource for system navigation and troubleshooting.
• Participate in system upgrades, testing, and process improvements.
• Recommend enhancements to payroll processes to drive accuracy, compliance, and efficiency.

What You’ll Bring

Education & Experience

• Associate’s degree in Business Administration, Accounting, Human Resources, or related field required; Bachelor’s degree preferred.
• Minimum of 2 years payroll experience, preferably in a nonprofit or multi-site environment.
• Experience using ADP Workforce Now required.
• Familiarity with time and attendance systems (e.g. ADP Time & Attendance) preferred.
• Experience working with union payroll and collective bargaining agreements a plus.

Skills & Competencies

• Strong understanding of payroll regulations, taxes, and wage laws.
• High attention to detail and accuracy.
• Ability to analyze data and identify discrepancies.
• Excellent organizational and time management skills.
• Strong interpersonal, written, and verbal communication skills.
• Maintain high level of confidentiality, integrity, and professionalism.
• Ability to work under pressure and meet deadlines.
• Strong problem-solving and troubleshooting abilities.
• Proficiency in Microsoft Office products (Excel, Word, and Outlook) and payroll reporting tools.

Employment Details 

• Department: Finance/Payroll
• Location: Hybrid; 623 Broadway, New York, NY 10012
• Schedule: 20 hours/week, Monday - Friday, 9:00 AM - 5:00 PM (flexible schedule)
• FLSA Classification: Non-Exempt
• Employment Type: Part-Time
• Reports To: Payroll Manager
• Union Representation: Non-Union

Salary Range 

The expected hourly rate for this position is between $25-30 per hour. This range reflects the anticipated compensation at the time of this posting and may be adjusted based on experience, education, and organizational needs.

Benefits 

Greenwich House is committed to supporting the well-being of our employees as a key part of delivering a strong overall workplace experience. Full time employees are eligible for various benefits, including medical/dental/vision insurance, 403(b) plan, generous paid time off, and other benefits in accordance with applicable plan documents. Employees also enjoy exclusive perks and discounts for Greenwich House programs and services, including classes, lessons, and events. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement. 

Equal Employment Opportunity & Accessibility 

Greenwich House is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. We are committed to providing reasonable accommodations to qualified individuals with disabilities to ensure they can successfully perform the essential functions of their roles. If you require assistance or accommodations during the application or interview process, please contact the Human Resources Department.