PT Club Y Site Director - Teen Department

Description

PURPOSE OF POSITION:

The Club Y Site Director is responsible for leading the daily operations of the YMCA’s before-and after-school program for middle school students. This position ensures a safe, structured, and positive environment by supervising staff, managing program logistics, and fostering strong relationships with students, families, school partners, and the community. The Club Y Site Director upholds the YMCA’s commitment to youth development by overseeing the delivery of high-quality enrichment activities, supporting positive behavior, and creating a culture of belonging where all students can thrive.

ESSENTIAL FUNCTIONS:

Program Oversight

• Lead the daily operation of Club Y programming, ensuring a safe, inclusive, and engaging environment that aligns with YMCA values and youth development best practices.
• Implement daily schedules and curriculum that support academic enrichment, leadership development, and physical activity for middle school students.
• Model and enforce positive behavior guidance strategies, ensuring consistency across the team and promoting social-emotional growth among youth.
• Ensure proper supervision ratios are maintained at all times and youth are actively engaged during program hours.
• Lead the team to meet enrollment goals for the program site.

Staff Supervision

• Supervise and support Club Y Advisors, providing daily guidance, coaching, and accountability to uphold program quality and staff professionalism.
• Conduct regular team huddles or staff meetings to communicate expectations, share updates, and reinforce safety and engagement standards.
• Support the recruitment, onboarding, and training of site staff in collaboration with the Program Director.
• Ensure staff members adhere to staffing schedules and make adjustments based on daily attendance of program participants.
• Participate in performance evaluations, provide feedback, and address performance issues as needed.

Family & School Engagement

• Build and maintain positive, professional relationships with families, serving as the primary point of contact for site-level communication and issue resolution.
• Partner with school administration and personnel to ensure seamless integration of Club Y programming into the school community.
• Communicate regularly with families through newsletters, calls, or brief in-person updates to share program highlights and student successes.

Compliance & Administration 

• Ensure full compliance with DHS and YMCA policies, including maintaining all required documentation, attendance records, and staff files.
• Monitor and report incidents, accidents, or concerns in a timely and appropriate manner.
• Manage site inventory and ensure equipment and supplies are used safely and responsibly.
• Support data collection, enrollment tracking, and reporting as required by grants or funding sources.

YMCA LEADERSHIP COMPETENCIES:

Mission Advancement: Reinforces the Y’s values within the organization and the community. Effectively communicates the benefits and impact of the Y’s efforts for all stakeholders.

Collaboration: Builds and nurtures strategic relationships to enhance support for the Y. Serves as a community leader building collaborations based on trust and credibility to advance the Y’s mission and goals. Communicates for influence to attain buy-in and

support of goals. Provides tools and resources for the development of others.

Operational Effectiveness: Integrates multiple thinking processes to make decisions. Involves staff at all levels in the development of programs and activities. Ensures execution of plans and financial controls. Assigns clear accountability and ensures continuous improvement.

Personal Growth: Fosters a learning environment embracing diverse abilities and approaches. Creates a sense of urgency and positive tension to support change. Has the functional and technical knowledge and skills required to perform well; uses best

practices and demonstrates up-to-date knowledge and skills in technology.

Behavioral Characteristics: Welcoming, Nurturing, Determined, Hopeful, and Genuine.

QUALIFICATIONS, KNOWLEDGE, SKILLS & ABILITIES:

1. Must be 21 years of age and pass pre-employment background checks/drug screening.

2. Four years of college with 2 years of experience administering a child care/educational

program, which includes staff supervisory experience OR

3. Two years of college with 30 hours in business or management, child or youth development,

or related field and 2 years experience administering a child care/educational program, which

includes staff supervisory experience OR

4. High school diploma with 4 years experience administering a child care/educational program

and 30 hours of TECTA administrator or Child Development Associate (CDA); staff supervisory

experience.

5. Current CPR/AED, First Aid and Child Abuse Training or obtain with 30 days of hire date.

Certifications Required:

Before a new hire is scheduled to work, they must complete 11 hours of training.  Those trainings include but are not limited to items listed below:

• New Hire Orientation training
• DHS Background Disclosure Form & Fingerprint appointment
• Abuse Registry Check
• DHS Physical health form
• Proof of education
• Past Employment reference
• DHS TCCOTS “Before you Begin” and “Shaken Baby” training (TN program sites)
• Pre-service training

Within 30 days of hire: 

• CPR/First Aid/AED (Infant/Pediatric)
• Must maintain annual training requirements

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

1. Climbing, sitting, standing, pushing, walking, kneeling, and stooping

2. Some Exposure to the outdoor elements

3. Exposure to electrical/mechanical mechanisms

4. Exposure to some chemical elements

5. Ability to lift up to 50 pounds