Hamilton-Madison House
ADMINISTRATIVE ASSISTANT
253 South St 2nd floor, New York, NY 10002
On-site · Full Time Regular
First seen by offpeak October 5, 2026
See your drive time Apply on Hamilton-Madison House's site
Hamilton-Madison House’s Early Childhood Education Program supports and enhances the existing strengths of family child care through programs that promote continuous and responsive relationships, strengthen early learning skills, build resilience, and lay the foundation for all future learning. Hamilton-Madison House views family childcare as a respected and valued profession within the early care and education system in New York City. The role of the Administrative Assistant is to support the Network Leadership staff in managing day to day operations for staff, families and affiliated providers.
Responsibilities:
Support the AED and Network Director in organizing and maintaining structure for daily operations including organization and scheduling of affiliated provider trainings, workshops, staff meetings and meeting with community partners to support the program.
Assist in the preparation of regularly scheduled reports to regulatory agencies
Support purchasing department in ordering materials and supplies for staff and programs
Support the preparation of CACFP reimbursement and stipends to affiliated providers
Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications;establishing personal networks; participating in professional societies
Minimum Qualifications:
Must hold at least an Associate degree in business management or field related to Human Services
Minimum of 1 year experience supporting program Administration
Strong time management skills, ability to multitask and be a strong team player
Willingness to work with a high powered, face paced team with the ability to handle multiple projects
Knowledge of publicly funded programs in a non-profit agency
CACFP, Childplus, Kidkare and CIR knowledge a plus
Compensation: $43,000/year -Salary based on credentials with DC 37 Local 205, union position, with generous benefits
Hours: Monday to Friday, 35 hours per week
Hamilton-Madison House is an Equal Opportunity Employer