Staff Accountant

About the Role

We are seeking a Staff Accountant to support day-to-day accounting operations, including accounts payable, accounts receivable, general ledger activity, and month-end close. This role works closely with the Controller and helps ensure financial records remain accurate, organized, and current.

This is a hands-on role suited for someone who is comfortable working in the details each day, processing transactions, reconciling accounts, and maintaining supporting documentation.

Responsibilities

Accounts Payable

• Monitor and manage the AP shared inbox daily
• Process vendor invoices in the AP platform, including coding and routing for approval
• Follow up on outstanding approvals to keep invoices moving through the workflow
• Manage vendor payments (ACH, check, wire)
• Process employee expense reimbursements
• Reconcile AP subledger to the general ledger
• Maintain vendor records, including W-9 collection and 1099 compliance

Accounts Receivable

• Review and reconcile customer invoices generated by operations through the project management system to the accounting system
• Monitor AR aging and follow up on outstanding balances
• Deposit customer checks and post payments in the accounting system
• Reconcile AR subledger to the general ledger

General Accounting

• Monitor and manage the accounting inbox daily
• Prepare and post journal entries
• Perform monthly balance sheet reconciliations
• Assist with month-end and year-end close processes
• Prepare supporting schedules and documentation for external auditors as needed

Payroll and HR Support

• Review and post payroll journal entries
• Assist with payroll reconciliation and reporting
• Coordinate with HR on processing new hires, terminations, and employee changes

Other

• Assist with ad hoc reporting and analysis
• Participate in process improvement and documentation efforts

Qualifications

Required

• Bachelor's degree in Accounting
• 1+ years of accounting experience
• Working knowledge of full-cycle AP and AR
• Proficiency in Excel (lookups, pivot tables, basic formulas at minimum)
• Strong attention to detail and ability to meet deadlines
• Clear written and verbal communication

Preferred

• Experience with cloud-based ERP systems including Sage Intacct
• Experience with AP automation platforms including Bill.com and Ramp
• Experience supporting external audits