Grants Accountant (Billing)

Description

Position Title: Grants Accountant (Billing)

Supervisory Responsibilities: No

Budget Responsibilities: No

Reports To: Senior Accountant

FLSA Classification: Exempt (latest version 6.1.2026)

POSITION SUMMARY:

The Grants Accountant (Billing) plays a crucial role in the Finance Team, supporting the full lifecycle of 

grant accounting and billing activities. This position is responsible for ensuring accurate financial 

reporting, maintaining compliance with grant requirements, and supporting the month-end close 

process. 

This individual is tasked with backing combined accounting operations, general accounting, grant billing, 

and accounts receivable responsibilities working in a fast-pasted, deadline-driven environment adhering 

to a structured work setting. These duties include, but are not limited to, managing accounts 

Receivable/Payable, making general ledger entries, creating invoices, and reviewing financial 

transactions. 

PRIMARY RESPONSIBILITIES: 

1. Prepare and submit accurate, timely monthly and quarterly grant invoices in accordance with funding agreements Monitor grant expenditures and billable costs to ensure alignment with budgets and donor requirements 
2. Track and reconcile billed vs. unbilled expenses 
3. Follow up with grantors on outstanding payments 
4. Record incoming payments, donations, and receipts in the accounting system (e.g., Sage) 
5. Prepare and post journal entries, including month-end and accrual entries 
6. Maintain and reconcile general ledger accounts 
7. Support monthly and year-end close processes 
8. Assist in preparing financial schedules and supporting documentation 
9. Maintain accurate AR records and resolve discrepancies 
10. Reconcile billing and payment activity to ensure data integrity
11. Ensure compliance with grant agreements, donor restrictions, and internal policies 
12. Monitor budget-to-actuals for individual grants 
13. Support grant closeout activities in collaboration with senior accounting staff 
14. Maintain organized grant documentation and contract files
15. Assist with grant audits and annual financial statement audits

SECONDARY RESPONSIBILITIES:

1. Assist Controller with closing month and year-end files. 
2. Contribute to finance team projects and process improvements 
3. Performs other duties as assigned 

Requirements

EDUCATION, EXPERIENCE AND REQUIREMENTS:

• Bachelor’s degree in accounting, Finance, or related field or experience working in a nonprofit 
• accounting environment
• Strong computer and database management skills required 
• Experience working with, accounting software (Intacct) or other Programs
• Excel proficiency and Microsoft Word required 
• Experience working with DocuWare and Bill.com, a plus 

SKILLS AND ABILITIES:

• Bilingual English/Spanish preferred but not required 
• Adept with computers, calculators, photocopiers, fax, and other office equipment 
• Organized, learn quickly, compiles, and analyzes data 
• Performs required tasks with appropriate level of technical knowledge 
• Exhibits patience, self-confidence, and ability to build rapport with others 
• Demonstrates strong customer orientation and diffuses situations with minimal disruption by 
• working cooperatively and finding common ground with others
• Solid accounting knowledge is required, with a thorough understanding of accounting 
• principles and financial reporting. The ability to apply general accounting principles (GAAP) in 
• accounting practices is essential
• Detail oriented, thorough, and accurate in all work including reconciliation, recording 
• transactions and proofreading
• Able to prioritize, organize multiple projects, and multi-task to meet deadlines with effective 
• and efficient use of resources 
• Practices a strong code of ethics and integrity and fulfills obligations
• Demonstrates sound judgment in all aspects of job responsibilities
• Thrives in a fast-paced environment working independently and with a team 

WORK ENVIRONMENT

• Continuous sitting for prolonged periods, more than two consecutive hours in an 8-hour day 
• interspersed with mobility 
• Keyboard use of greater or equal to 80% of the workday 
• Ability to lift and move up to 10 lbs