Project Coordinator

Starting Pay Range

Depending on experience

Job Description:

Pathways Management Group operates a nationwide network of innovative non-profit public schools. We are committed to partnering with state and local school districts to strengthen communities and provide high-quality educational programs for at-risk and underserved youth who have struggled in traditional school environments. Through our dynamic blended learning model and personalized approach, our schools empower students to overcome challenges, earn their high school diplomas, and achieve their post-secondary goals.

As our organization continues to expand and strengthen enrollment systems across multiple states, Pathways Management Group is seeking a Project Coordinator to support key initiatives that drive school growth.

Essential Functions include, but are not limited to the following:*

• Prepares, organizes and maintains corporate documents and records (i.e. notices, contracts, memos, articles).
• Reads, sorts, and routes incoming mail and email for the Designated department, bringing attention to time sensitive or priority mail and electronic communication as needed.
• Report issues in a timely manner, and take the lead on issue resolution with all parties.
• Produces and updates Weekly Report for various projects and department tracking.
• Consolidate Project Reporting and Tracking across Infrastructure and Development.  

• Creates and composes correspondence in concert with the Designated department as needed, providing error-free final product with minimal number of drafts.
• Reviews, compares and prepares various legal documents (i.e. proposals, applications) for conformation and consistency.
• Acts as liaison or representative for Designated department in routine administrative and project coordination activities, phone calls, inquiries or other matters as designated.
• Coordinates travel arrangements, itineraries, meetings and events for the Designated department as needed.
• Reviews and suggests ways to simplify procedures and improve workflow.
• Provides organizational and clerical support as needed for Designated department
• Collects data and prepares reports, including conclusions and recommendations.
• Maintains and manages Designated department expense reports.
• Arrange conference presentations
• Prepare data and training presentation for varied audiences
• Interface with vendors and outside consultants for project statuses 
• Manage project assignments and resource allocation 
• Communicate regularly and clearly with all necessary departments for updates
• Collaborate with staff members on completing tasks 
• Draft, prepare, distribute and follow-up with various correspondence 
• Participate in other activities at the discretion of the Designated department. 
• Assist with other projects, functions and duties as assigned.

Knowledge, Skills and Abilities Required:

• Ability to identify Designated department needs and independently resolve potential problems.
• Ability to make decisions, exercising reasonable independent judgment and discretion with minimal guidance and/or supervision.
• Ability to maintain confidentiality and appropriately disseminate information.

• Ability to follow up on task commitments and give updates as needed.
• Ability to work efficiently under pressure and meet deadlines, while maintaining courtesy and professionalism.
• Excellent written and oral communication skills.

• Excellent organizational skills 
• Attention to detail and a tolerance for working on multiple projects simultaneously 
• Upbeat, positive, outgoing, personable and able to relate well with diverse populations and age groups 
• High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel and MS PowerPoint
• Ability to type 50 wpm.
• A commitment to the mission and core values of the Company.
• Excellent verbal and written communication skills.

Education and Experience:

• A four-year college degree. Minimum of five years of related experience.
• Administrative experience at executive level or equivalent related experience.  Experience in related field for designated department preferred.

Location and Work Environment:

Pathways Management Group is based in Pasadena, CA. While the majority of our team enjoys the flexibility of working from home, this role requires a commitment to spend 20–30 days per year at our corporate office for company events and professional development opportunities.