Event Set-up Technician

Job Description

As an Event Set-Up Technician, you will be responsible for setting up, operating, and breaking down a wide variety of events, ensuring spaces are safe, organized, and ready for success. From arranging furniture and staging to supporting basic audio-visual needs and providing outstanding customer service, you'll be an essential part of the team behind every event.

This role is ideal for individuals who enjoy active, physical work, take pride in attention to detail, and thrive in a fast-paced environment where no two days are the same. If you're dependable, team-oriented, and enjoy seeing the direct impact of your work, we invite you to join us in helping create memorable experiences across our campuses and community.

About Us

Indian River State College is a leading public institution on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs that meet the needs of our region.

At The River, we believe every student’s and every employee’s story matters. We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring.

With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real-world success. Programs like the Promise Program expand access by providing eligible students with tuition-free opportunities, ensuring every learner has the chance to thrive.

Why Join The River

When you join Indian River State College, you become part of a collaborative and mission-driven community where your work makes a meaningful impact. Here, your role is more than a job; it’s an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day.

What We Offer

We are committed to supporting the well-being and professional growth of our employees through a comprehensive and competitive benefits package:

• Health & Wellness: Medical, dental, and vision coverage; flexible spending accounts; life insurance; supplemental plans; and an Employee Assistance Program (EAP)
• Affordable Coverage: PPO and HMO options starting at approximately $50/month for individual coverage and $180/month for family coverage
• Retirement Security: Florida Retirement System (FRS) participation, plus optional tax-deferred annuities and Roth 403(b) plans
• Work-Life Balance: Generous paid vacation, personal, and sick leave
• Perks & Discounts: Reduced rates on services and access to local attraction discounts
• Growth & Development: Professional development opportunities, leadership training, and career advancement pathways

JOB SUMMARY:

Under minimal supervision, the Event Set‑Up Technician supports the setup, operation, and breakdown of events. This role ensures event spaces are safe, organized, and ready by following work orders and procedures, while assisting with equipment, basic AV needs, and customer service to ensure successful events

SPECIFIC DUTIES AND RESPONSIBILITIES:

The following duties are representative but not all‑inclusive

Event Operations

• Transport, set up, reconfigure, and break down event equipment (tables, chairs, staging, AV equipment, etc.)
• Read and interpret work orders, diagrams, and setup instructions
• Perform basic custodial and grounds tasks to maintain cleanliness and readiness of event spaces
• Follow safety protocols during load‑in/load‑out and equipment handling
• Assist with basic troubleshooting of AV and event equipment

Customer Service

• Greet clients, guests, and vendors in a professional and courteous manner
• Provide directions, answer general questions, and support event registration activities
• Escalate complex issues to supervisors or appropriate departments

Administrative Support

• Collect, enter, and maintain accurate event setup data and documentation
• Track work orders and update status as required

Room Detailing

• Conduct final room inspections to ensure proper arrangement, cleanliness, and readiness
• Adjust layouts and correct deficiencies prior to event start

Additional Responsibilities

• Complete all other duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

• High school diploma or equivalent
• One (1) year of related experience in event setup, facilities support, or similar field (preferred)
• Valid Florida driver’s license
• Knowledge of safe handling, transport, and setup of event equipment
• Ability to operate equipment such as carts, lifts, ladders, and basic tools safely
• Basic understanding of audio‑visual equipment setup and troubleshooting
• Ability to follow verbal and written instructions, including diagrams
• Strong customer service and communication skills
• Ability to work independently with minimal supervision
• Ability to collaborate effectively with faculty, staff, and external clients
• Ability to perform physically demanding tasks (lifting, standing, moving equipment)

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Mobility: Frequent standing, walking, and moving between event spaces for extended periods (often 6–8+ hours during events)
• Lifting/Carrying: Regular lifting, carrying, pushing, and pulling of equipment weighing up to 50 pounds, and occasionally up to 75 pounds with assistance or equipment
• Manual Dexterity: Frequent use of hands and arms to handle, position, and secure event equipment, tools, and audio‑visual components
• Postural Activities: Routine bending, stooping, kneeling, crouching, and reaching (including overhead) to set up and break down equipment
• Climbing: Ability to safely climb ladders and use lifts or platforms when required
• Vision: Close, distance, and peripheral vision required for equipment setup, safety awareness, and reading diagrams/work orders
• Coordination: Good hand‑eye coordination for operating tools, equipment, and basic AV systems
• Environmental Exposure: Work is performed both indoors and outdoors, with possible exposure to:

·         Heat, humidity, and varying weather conditions

·         Noise from events and equipment

·         Dust and cleaning materials

• Work Schedule Demands: Ability to work evenings, weekends, and irregular hours based on event schedules
  

Classification

Supervisory

FLSA Exempt

Employment Type

Compensation and Application Deadline