Sr. Marketing Coordinator

Overview:

Responsibilities:

• Leads coordination of pursuit submission process, supporting go/no-go efforts and managing pursuit requirements, schedules, assignments and deadlines with minimal guidance from senior marketers
• Manages pursuit momentum and execution, anticipating next steps, clarifying expectations, and proactively addressing gaps to keep pursuits on track
• Coordinates and collaborates on the preparation of qualifications packages, proposal submissions and interview collateral, including text editing, graphic layout, resumes, and project schedules, while working within firm brand standards
• Ensures compliance with RFP requirements, confirming all client instructions, formatting, and submission criteria are met accurately and consistently
• Applies firm pursuit playbooks and templates consistently, contributing to continuous improvement of pursuit processes
• Manages complex document assembly and version control, ensuring accuracy, consistency, and clarity across drafts and final deliverables
• Identifies gaps in pursuit requirements and escalates issues early with recommended solutions
• Enters, maintains and manages pursuit information into CRM and Asana systems, ensuring data accuracy, completeness, and visibility for reporting and tracking purposes
• Maintains organized files and updates project information within firm databases utilizing standardized formats, naming conventions, and filing structures to support team efficiency and reuse
• Maintains and manages boiler plate and reusable content, partnering with marketing team to ensure materials remain current, accurate, and aligned with firm messaging
• Creates, maintains, and updates marketing resource materials, working with senior marketers to support pursuit readiness and consistency
• Monitors accuracy, timeliness, and workload, while minimizing rework through strong attention to detail, prioritization, and adherence to establish processes
• Provides guidance and direction to entry-level staff, as appropriate, supporting development and reinforcing pursuit standards and best practices
• Supports first-draft writing and content development as needed, progressively increasing ownership of content quality and messaging over time

Qualifications:

• Professional degree in Marketing or an equivalent combination of education and experience
• Typically with 3+ years of professional services pursuit marketing experience
• Proficiency in InDesign
• Knowledge of Photoshop and Illustrator preferred
• Proficiency in MS Office Suite, including Microsoft Word, Excel and PowerPoint
• Strong writing skills with experience in graphically designed page layouts
• Strong attention to detail, commitment to excellence, and timely delivery
• Strong interpersonal skills and the ability to interact with all levels of staff and clients; ability to forge trusting relationships within a diverse team
• Strong organizational skills and the ability to work on multiple projects at the same time
• Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
• Ability to problem solve and apply innovative solutions
• Ability to work collaboratively in a team environment, and independently manage priorities to deliver results
• Ability to effectively meet deadlines at expected quality
• Travel may be required

If you currently work for HKS, please submit your application via the Internal Careers Portal.

HKS is an EEO/AA Employer: M/F/Disabled/Veteran