Student - Alumni Engagement Event Coordinator

Specific Responsibilities:                                                                                                                 

• Assists the designated departmental staff member in coordinating all logistical efforts related to alumni relations events, both on and off campus.
  • Duties may include tracking event attendance, preparing pre-event materials, nametags and assisting with all other activities that ensure a successful event.
  • Required to staff signature advancement events including Homecoming, Alumni Awards, Hall of Fame for Athletes, and #Giving2UCDay. All dates will be provided at least 2 months in advance.
  • Vendor research and outreach for alumni events on and off campus.
• Assists with updating alumni records in the college’s alumni database - Raisers Edge. (No prior knowledge of Raisers Edge required.)
  • Document alumni engagement with Advancement staff and campus partners.
  • Analize alumni engagement data and alumni feedback to programs and events.
• Assists with preparing for signature events such as 
  • Homecoming, Hall of Fame, #Giving2UCDay, Alumni Awards Ceremony and Dinner event boxes set up and breakdown.
  • Serve as a student representative on the Campus Homecoming Committee and collect minutes for the meeting.
  • Curate memorabilia in partnership with the college archives to provide digital assets including but not limited to:
    • Executes the 50th Class Reunion’s annual Reunion Ruby alongside the designated staff member.
    • Assists in creating the 50th Class Reunion’s commemorative slideshow in PowerPoint.
    • Hall of Fame for Athletes slideshow
    • Alumni Awards event slideshow
• Administrative responsibilities including but not limited to:
  • Updating information on the alumni relations pages of the Ursinus College website in coordination with designated staff member.
  • Prepares thank you notes and gifts for prospective legacy students and alumni visitors.
  • Serves as an advocate for the office of Advancement
  • Organize and maintain event files and inventory
  • Create event materials, such as signage, checklists, and timelines
  • Assists with various other duties as assigned.

Requirements:                                                                                                                                  

• Available to work 4-6 hours per week during the academic year.
• Dependable and punctual.   
• Detail oriented.
• Available on a very limited basis to support on-campus events hosted by the office of Advancement outside of the events listed above.
• A proactive and positive attitude with a willingness to learn
• Strong teamwork and customer service mindset.

Helpful but not required:                                                                                                            

• Event planning, event management or event staffing experience.
• Proficient in Canva.
• Owns a laptop that can be used for work.
• Majoring, Minoring or have interests in: Communications, Business, Hospitality, Public Relations.